Calendar Events

         Madison Chapter

Board Meeting Agenda with Notes (September 5, 2006)

August 29, 2006

Please see notes at the end of the agenda:  Our Goal for this year; A sustainable chapter with sustainable leadership.

Next Meeting, September 26, 5:30 pm.

• Introductions
• The Pleasure of Serving
• Contact Sheet
• Review and discussion of Fund Raising Plan – Well received with many good ideas generated.
• Board Calendar Review
• Board Responsibilities – Chapter Manual Document Review – Your commitment
• Presentation of Leadership Opportunities
• Election of new officers
• Recruiting Coordination
• Review of the chapter Calendar

The Progression-The Board

Community Members               Responsibilities 2006 Parents                2007 Parents

(Guidance)                           (The Work)                (Sustainers)                  (New Blood)

Andy                                                                      Cherie                                ?

Sheree                                                                    Kevin

Lauren                                                                    Kris K.

Brenda                                                                   Rob K.(Uncertain, Rob?)

Ragen                                                                     Joe B.

·        Who goes to Houston?  Two year commitment?

o       Brenda Gonzales will attend

·        Who is our money manager

o       Joe Beyler

·        Review of areas of responsibility and Team creation and elected board officers

o       President – Andy, Board Member

o       VP - Ragen

o       Treasurer – Kris Koenen

o       Admin Coordinator – Paper work Coordinator – Ruth (application completion) to start with Joe Beyler (financial aspects) and a new parent volunteer (2007)

o       Secretary – TBD

o       Travel Coordinator – TBD, Brenda will help

o       Database Coordinator - TBD

o       Parent Coordinator - TBD

o       Recruiting Coordinator – Sheree Wood

o       Vet Rep – TBD

o       Medical Director – Andy will ask Gerry Ryan

o       Fund Raising Coordinator – Rob Kennedy and Brenda and Karen Crossly offered to assist.

Contacts:

Please add our board to your email contacts list or keep this email handy.

Andrew Howick – President, Board Member

Sheree Wood – Recruiting Coordinator, Board Member

Ragen Shapiro – Vice President, Board Member

Cherie Schaaf, Board Member, Duties TBD

Rob Kennedy – Fund Raising Committee

Brenda Gonzales – Board member, Travel Coordinator and Fundraising Committee

Kris Koenen – Treasurer, Board Member

Joe Beyler, Paperwork Coordination, Administrative Coordinator

Kevin Hoag, Board Member, duties TBD

Ruth Drifke, Paperwork Coordinator

Board Schedule 2006 – 2007

Revised September 5, 2006

All Meetings at 5:30 pm, location TBA

• August 29, 2006 – Calendar Review and Board Responsibilities.  Fund Raising Presentation.  Recruiting Coordination with vets at end of meeting.

• September 26, 2006 – Recruiting Assessment and Fund Raising Follow Up

• September 28, 2006 – October 1, Annual Meeting in Houston *

• October 17, 2006 – Community meeting with interested vols and parents *

• October 18 – 26, 2006 -  Vol interviews*

• October 27, 2006 – Roster of vols finalized*

• November  11, 2006 – Parent Organizational Meeting

• January 19, 2007 – Parent Responsibilities – Work Group Review

• March 13, 2007 – Fund Raising Follow Up

• Other Gatherings

• Ticket Party*
• Fiesta*
• Welcome Back Party

Notes:

Please let me know if I missed something from the meeting.

Our Goal for this year; A sustainable chapter with sustainable leadership.

The primary focus for the next meeting will be a review of recruiting activities.

What you can do until the next meeting:

• Please contact Sheree with any recruiting leads in any of the high schools. 

• If it your board member duties are “TBD”, please “determine” them and let me know the role you would like to play, see the empty positions above and review the responsibilities on the intranet site, see the chapter manual.

• Parents, encourage your vol to follow through on any of the verbal commitments to the chapter such as recruiting and training.

• Please review your responsibilities from the meeting hand out or visit the intranet site (look in the chapter manual, quiz at next meeting):

Amigosinfo.org  (Please contact Andrew for login information)

Please note that this site is not for general use by vols or non-board members.  Thank you for respecting this wish.

Best wishes

Andy